Out of the box · the best one

Walk in knowing everything

The single highest-value thing it does, and it needs nothing but your own mailbox. Ten minutes before a meeting, it reads back every open thread with whoever you're meeting, what you owe them, what they owe you. You walk in knowing every loose end before they raise it.

Do this twice and you'll never walk into a meeting cold again. It's the one to try first, because it lands the moment you see the cheat sheet.

The prompt you type

paste this to your assistant

I'm meeting the mechanical contractor's PM in the morning about the fit-out.
Build me a one-pager from my mail: every open thread between us, what I owe
him, what he owes me, and anything I said I'd come back on and haven't.
Check my sent items too, not just my inbox.

What it hands back

A tight one-pager you can read in the car park. Made-up names, real shape:

Meeting prep — mechanical PM, fit-out

You owe him (3):
• Sign-off on the revised riser layout. He chased twice, last Tuesday. Still not sent.
• Confirm the builders-work dates for the plant room. You said "end of the week" on the 4th.
• The updated door schedule he asked for on the 9th.

He owes you (2):
• Revised ductwork drawing for level 3. Promised "by Friday", nothing in yet.
• His RAMS for the crane lift. Outstanding 12 days.

Watch: last exchange got tetchy about the programme. Worth opening with the riser sign-off so you're not on the back foot.

Why it beats reading the thread yourself

It reads your sent items too. Half of what trips you up in a meeting is something you promised and forgot. Your inbox doesn't show that, your sent mail does, and it pulls both.
It separates the two directions. What you owe vs what they owe is the whole game in a progress meeting. You walk in with the asks ready.
Ten minutes' notice is enough. No prep the night before. Fire it on the way out the door.

Even sharper with the tracker add-on. If you've connected your Smartsheet, add "and anything open on the tracker with his name near it" and it folds that in too. Out of the box it works off your mail alone, which is plenty.